Sending invoices, chasing payments, and keeping clients informed about their account status takes time away from running your business. By connecting Mailgun and Xero through Neotask, you can automate the entire email side of your accounting workflow. Mailgun handles reliable transactional email delivery and tracking, while Xero manages your invoices, expenses, and reconciliation. Together, they create a hands-free billing communication system that keeps your cash flow moving.
Send Xero invoice notifications through Mailgun for reliable delivery rates.
Trigger confirmation emails instantly when Xero records incoming payments.
Track every financial email sent so your records stay complete.
Automated Invoice Delivery When Xero generates a new invoice, Neotask triggers Mailgun to send it directly to your client. Track opens and delivery confirmations so you always know whether an invoice landed in the inbox.
Payment Reminder Sequences Set up multi-step reminder emails that fire automatically based on invoice due dates in Xero. Neotask monitors outstanding balances and instructs Mailgun to send polite reminders at 7 days, 1 day, and after the due date passes.
Payment Confirmation Emails When Xero marks an invoice as paid, Neotask immediately sends a branded payment receipt through Mailgun. Clients get instant confirmation without any manual effort on your end.
Expense Report Notifications When expense reports are submitted or approved in Xero, Neotask uses Mailgun to notify the relevant team members, keeping approvals moving without back-and-forth messages.
what you need
the automation
on autopilot
| Mailgun | Xero |
|---|---|
| Send transactional emails | Generate and manage invoices |
| Track delivery and open rates | Record and reconcile payments |
| Validate recipient addresses | Track outstanding balances |
| Manage email templates | Submit and approve expenses |
| Handle bounce and complaint events | Produce financial reports |
Use Mailgun's delivery tracking to confirm invoices were received before sending follow-up reminders.
Keep your Xero contact email addresses validated through Mailgun to reduce bounce rates on billing emails.
Build a consistent reminder cadence in Neotask so overdue invoices are followed up automatically without manual checks.
Use Xero's reporting to identify clients with repeated late payments, then set up a tighter reminder sequence for those accounts.
No. Neotask lets you describe the workflow in plain language and handles the configuration for you.
Yes. You can instruct Neotask to use specific Mailgun templates based on invoice values, client categories, or other Xero data.
Yes. Neotask checks the invoice status in Xero before each send, so paid invoices are excluded from reminder sequences.
Yes. Mailgun provides delivery and open tracking, and Neotask can surface that data or trigger follow-up actions based on whether an email was opened.
Connect Mailgun and Xero with Neotask and stop chasing invoices manually. Set up your first workflow in minutes.
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